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According to the Scouts Canada Adventure Standard, Parent/Guardian consent to participate is required for all events that involve any out-of-country travel (even for short/nearby trips that don't require a Tour Permit) or that are risk category 3. When either of those two conditions are met, ScoutsTracker will automatically help you collect that consent.
To support this, there is now a new “out-of-country” checkbox for events.
When an event requires Parent/Guardian Consent, scouters and/or parents will be record consent for that event. Most easily, it can be done by completely a pre-filled form, and clicking submit. This can be done parents or Scouters who happen to be parents of members. Additionally, consent can be provided via scan(s)/photograph(s) of a printed-out and signed pre-filled form.
Consent can also be provided via the RSVP email buttons.
Consent is fully-integrated into the Adventure Application Form, with the GC being able to click on a link beside each under-18 member (youth or Scouter) to see what was recorded.
Consent is also integrated into the “Quick Pick” mechanism so, for example, you can select all “YES” signups and add them as recipients, then select all those that submitted consent and removed them from the recipient list, leaving on the people you have to send a nag message to.
For more details, see the quick reference guide (https://scoutstracker.ca/wiki/doku.php?id=quick_reference_guide#parent_guardian_consent_form)
The information website (scoutstracker.ca) and the “Account” | “License” page have been updated to explain the details of the new license, which will kick in on July 1st.
The “Account” | “License” page also includes details about whether you will be offered the option to request a refund, and exactly how much that refund would be.
In anticipation of the new organization-wide license, there is now a mechanism in place to automatically synchronize events from the official Scouts Canada national and Council Calendars. I.e., when staff add an event to the national calendar, that event will be automatically visible to any account that has opted to display the national calendar.
PRC dates are no longer tracked for Scouter and Rover members, and the the “PRC Expiry” report has been removed.
SC was concerned that having data in ScoutsTracker might mean that people wouldn't be too concerned about making sure that MyScouts was promptly updated, and for liability reasons, it is imperative that MyScouts be the sole “record of truth” for PRC's.