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There is now support for tracking participation for events that are run across multiple-Sections, e.g., an “All-Sections” Camp or Fundraiser, or a combined Colony A/B sleepover.
When an event organizer enables this for an event in their section, then ScoutsTracker creates a special “Master/Overview” event in their schedule. This augments the normal event that the organizers will used to record the signup/attendance/payment of their own members. Other sections will be able to subscribe to the “Master/Overview” event in order to record their own members' participation.
In the Master/Overview event, the organizers can now see how many Youth, Scouters and Guests/Other Participants will be attending from each Section, and provides a grand total. This lets the organizers know how many sites to book at the camp, or for how many people they have to buy food. These rollups are automatically updated as members sign up for the event in their respective Sections.
An event organizer can optionally require that Sections remit payment to them, if they are doing campsite booking or food purchasing on behalf of everyone attending. When this is enabled, each Section is always aware of what their remittance should be. Similarly, the organizer can see how much each Section must remit, and can track payments in the same way that you can track payments for individual youth.
Individual Sections are allowed to override the fees the organizers set for the event, to accommodate different payment policies (e.g., one Section has a “Scouters don't pay” event, or another heavily subsidizes events out of their fundraising account), but regardless, each Section is still shown the expected remittance based on the fees that the organizers set. E.g., the Group is still expecting $60 per member for the All-Sections camp, even if the Troop is only charging their youth $40.
The Master/Overview event also detects members who are signed up in multiple sections, and presents them (along with their respective sections) in a list so the organizers can alert the affected Sections and let the Sections sort it out between themselves. This is especially important when Sections must remit payment to you, because otherwise multiple Sections will be charged for the same member.
Limitations * The event organizers can see the signup numbers for each Section, but not alter them. Signup and Attendance taking is done within each section. * Remittances are recorded in the Master/Overview event, but it's up to the event organizer and the Section how to transfer money (e.g., does the Troop cut a cheque to the Group? Or does the Group Committee just record a transfer in the Group's books?) * There is no support for cross-Section RSVP emails (yet). Each group is responsible for recording their own sign up, including by sending out a Pack RSVP email.