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AccountCanadian Path Program
Learn more about Scouts Canada's new journey in the Guide to the Canadian Path: Scouter Manual
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Your Jungle Map includes a number of places that you can visit to have different kinds of adventures.
Each year, your Pack starts its Jungle Journey at Council Rock. At Council Rock, you are presented with your whiskers and become a Runner (a first-year Cub Scout), a Tracker (a second-year Cub Scout) or a Howler (a third-year Cub Scout.).
After Council Rock activities, you get together with a smaller team of Cubs called a Lair. Your Lair brainstorms what adventures you would like to have at each location on the map. The Howlers from each Lair will collect the suggestions they hear and bring them to the Howler Council to decide what adventures the Pack will undertake.
Take a look at the Canadian Trails Map. There are trails from across the country, each representing a different Program Area. The trails are based on actual trails of historic and cultural significance. You and your Patrol will travel, figuratively, on all of the trails on a regular basis. It's how you can be sure that you're createing a program that has plenty of varienty.
Your map will help you given your adventures the variety you need to succeed in Scouting. Take the time to explore each location on the map. Log your adventures. Track which Program Areas you have explored and which ones you need to discover.
The Challenge Areas facilitate the core program. They are four broad areas which all sectional programming should fit under.
The Challenge Areas not only assist in idea generation, but form part of the requirements for measuring participation and achievement in each Section. Through a process of participate-assist-lead, you will be able to record your involvement in the program.
At the plan stage of programming, Scouts work together, with support from adults, to develop a program that involves activities from each of these areas. Through this process, Scouts are encouraged to make sure every activity is fun, challenging, adventurous and inclusive.
The Mackenzie River and its environs offer stunning, rugged scenery. It is an amazing place to camp, paddle, hike, ski, snowshoe or climb mountains.
Program activities for the Mackenzie River include shoreline park and roadside clean-up, developing outdoor skills (such as methods for lighting campfires), and being able to identify wild edible foods.
Adventures for the West Coast Trail foster social awareness, such as strengthening your faith, learning about other belief systems and exploring political issues that are relevant to Scouts. Activities may include visiting a church, planning a Scouts' Own or inviting a guest speaker to a meeting.
The Red Coat Trail can mean organizing and leading activities (such as games or camps) for other members of the Troop, or for Cubs.
Activites for the Rideau Canal include getting to know the public servants and services in your community through visits and guest speakers. Your Troop may visit a library or a fire hall, or invite a local politician to talk about the community's redevelopment plans for a local park. You and the Scouts in your Patrol can also roll up your sleeves to contribute to your community by painting park benches or performing trail maintenance at a conservation area.
Program activities associated with the Cabot Trail emphasize imagination. Think composing and performing songs and plays, dancing, writing, sculpting, inventing, painting and so on.
They could be:
They could be:
They could be:
They could be:
Special Interest Areas are six broad skill areas that you may choose to explore. Special Interest Areas are tailored to an individuals' own interests, and require you to set your own goals for the area you are pursuing or looking to complete a project in. The challenges are set by you using Plan>Do>Review>, all within a set time frame.
When proposing a Special Interest Area project, you set your own goals. You will need to take into account your existing level of knowledge, what you are interested in pursuing or learning about, and what skills you will need to develop to achieve your goals. The Plan section will cover how you will develop your new skills, what things you may need to plan (logistics, building an item etc.). The Do section will be where you try out your new skills, and in the Review section you will consider what you learnt and how it could be improved upon next time.
Whilst the intention for Special Interest Areas is to enable you to pursue topics or activities that specifically interest you, work may be completed individually, in patrols or as a whole section. No matter how the goals are being pursued, it should continue to be about an individual doing their best.
In the Scout Section, each badge should take approximately 2481218 hours of effort.
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Category 1 "Green" = Go carefully |
Regular meeting activities in your meeting place, whether
indoors or outdoors, while conducting low-risk activities.
Regular meeting offsite visiting or touring an indoor location
such as a museum, firehall or fundraising (e.g. popcorn,
bottle drive).
The majority of "normal" Scouting activities would, in most instances, fall into this category, for example: supervised fire-lighting, knife-permit training, indoor bouldering and climbing (using auto belay systems), visit to a local swimming pool, bicycling etc. In all cases, no special skills are required beyond the expected scope of Scouting activities. |
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Category 2 "Yellow" = Proceed with caution |
Outdoor Activities as part of a regular meeting with higher-
risk activities, or, of an extended nature, up to and including
short-term camping less than three-nights. Higher-risk
activities in this category would include: high ropes courses,
ziplines, flat-water canoeing, archery, natural rock-face
climbing or indoor lead climbing (without auto belay
systems).
Requires completion and Group Commissioner approval of an Adventure Application Form prior to the activity. |
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Category 3 "Red" = Stop and double check |
These are outdoor activities requiring specialized skills,
or, are outings of three or more nights. Higher-risk
activities in this category would include: Caving, white-
water canoeing, kayaking or rafting.
Requires completion and Group Commissioner approval of an Adventure Application and completed Parental Consent Forms. |
The categories are based on BP&P Adventure Standards. If you have any questions about the appropriate risk category for your event, please contact your Commissioners, or the helpdesk.
This web application as currently provided is free-of-charge. The Program text content and images remain the property of the Organization, and are used with permission. The web application is copyright by Dakemi Communications.
This web application as currently provided is free-of-charge. The Program text content and images remain the property of the Organization. The web application is copyright by Dakemi Communications.
Persistence of per-Scout records that track completed requirements and the ability to update those records through this web application is offered on a subscription basis.
The Terms of Service Agreement may be found at https://$HOST/legal/$ORG/termsofservice.html, and the Privacy Policy may be found at https://$HOST/legal/$ORG/privacy.html.
For more information on this or other potential applications, please send us an email.
The charts below show the distribution of maximum OAS stages achieved by
If a dot is above a dashed line, then it means your Troop has a higher percentage of Scouts at that stage than the national average.
Ideally, you'd want to have more of your Scouts above the dashed line at the higher stages, while having fewer above the dashed line at the lower stages.
Tip: hover your mouse above the charts to get an explanation of what's being shown.
Show other schedulesNone selected0The Group inventory is not being shared)All badges that are common to multiple Branches become a Group-wide resource YesNo
Use another account's inventoryThe other account's items will be shown in my reports, and any changes I make will update their inventoryThis may be because:
Great News! As of July 1st, 2020 ScoutsTracker will be provided free-of-charge, courtesy of Scouts Canada!
Consequently, your licensing options below have been limited to those terms that won't unnecessarily exceed the date of the new Scouts Canada licence.
Your account is already licensed until that date, so there's no need to renew your licence.
What about a refund?
From a contractual perspective, you are entitled to use ScoutsTracker for the term that you paid for. That holds true whether there is a subsequent price increase, or a subsequent price decrease (i.e., such as becoming free in July).
So even though there's no contractual obligation to offer a refund, it would be understandably awesome to be able to get some money back if your Group has invested a lot of money into a long-term licence.
But at the same time, there's the fundamental fact that organization-wide licence is more heavily discounted than a Group licence. And there's the reality that the majority of the support costs associated with a licence occur at the beginning of the term. And finally, there's a real cost (of both time and money) associated with the process of issuing a refund. Consequently, there needs to be a balance between the desire to be generous by offering a refund, and the economics of doing so.
Therefore, the following options are being offered:
So why would you not automatically opt to get a refund? One thing to consider is that there hasn't been a price increase in around 6-7 years, so in the event that Scouts Canada subsequently decided to not renew the organization-wide licence, it is certain there would be a price hike at that time. Opting for the "Banked Time" option will allow you to continue using ScoutsTracker without having to immediately re-license at a higher price.
Even though you're not entitled to a refund, that's not necessarily a bad thing. One thing to consider is that there hasn't been a price increase in around 6-7 years, so in the event that Scouts Canada subsequently decided to not renew the organization-wide licence, it is certain there would be a price hike at that time. The "Banked Time" option will allow you to continue using ScoutsTracker without having to immediately re-license at a higher rate.
If you want to upgrade to a Troop account, and are covered by a Group/Area/Council licence, then redeem your activation code above. (If you don't know your activation code, then talk to your Commissioner.)
If you want to upgrade to a Troop account, but aren't covered by a Group/Area/Council licence, then you'll need to
Note: converting a Personal account to a trial Troop account cannot be undone. I.e., you cannot go back to being a free, Personal account.
Upgrading to a Troop Account gives you the following:
| Personal | Troop | ||
|---|---|---|---|
| Max. Number of Scouts | 2 | → | 45 |
| Max. Number of Logins | 1 | → | unlimited |
| Bulk Updates | – | → |  |
| Troop Reports E.g., Ready to Test, Ready to Award, Planning, Attendance | – | → | |
| Event Enhancements E.g., Calendar, Leaders' notes, Cost tracking | – | → | |
| Inventory Management | – | → | |
| Badge Customization | – | → | |
This lets you build an approximation of what your neckers truly look like.
Additionally, at this point is it is not possible to specify tartan colours or crests on the necker's tail.
Save Necker Settings |
If you want to link to another website, e.g., you have an existing Group website, you can do so here.
Note there's no checking done here... so once you've saved the details below, you'll want to test it in your "Hello" website
If you need to have an additional page, you can enter the details here.
You can change it at any time... so if you want to highlight a big fundraiser in the Autumn, but then change it to highlight Summer Camp options in the Spring, you can do that. It's your page!
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Your "Hello" website can be an important recruiting tool!
Here, you can define which Programs your Group offers, and provide some brief text (one or two sentences) about the adventures/development each Program offers
Save About Settings |
With ScoutsTracker "Hello", you can create a website for your Group, with just a few clicks!
Your "Hello" website will automatically show up-to-date information (e.g., News, Calendar, Key Contacts) as updated by the Leaders in each of your Scouts.
Note: only Scouts that have accepted your invitation to join this account will be included in your website... this consists of any Scout listed under "Account" | "Scouts" that isn't annotated with "No response".
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The following are the standard methods of payment.
If you need to arrange an alternative method, or want to license more than four accounts, please contact support@$HOST.
Although credit card processing is done by PayPal, you do not need a PayPal account to pay by credit card. After you click "Continue to PayPal" below, just click on the "Pay with Credit Card or Visa Debit" button (on the PayPal site), as shown below.
| Screenshot of the PayPal page, showing the "Pay with Credit Card or Visa Debit" button |
Continue to PayPal |
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Date: Invoice: |
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| Dave Caughey 10 Plaza Court Ottawa, ON K2H 7W1 sales@dakemi.com |
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| Job | Payment Terms | Due Date | |
|---|---|---|---|
| Upon Order | Immediate | ||
| Qty | Description | Unit Price | Line Total |
| Subtotal | |||
| GST (80691 3513 RT0001) | |||
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Please make the cheque out to Dave Caughey and mail it to the address shown above.
The cheque's notes should include a reference to the following account ID "0" and mention that the payment is for "1 account".
If your financial institution and account support this method, then please send the payment to dave@dakemi.com
The e-transfer's notes should include a reference to the following account ID "0" and mention that the payment is for "1 account".
Please make the cheque out to Dave Caughey and mail it to
10 Plaza Court
Ottawa, ON K2H 7W1
The tax-included amount is $0.00 and the cheque's notes should include a reference to the following account ID "0" and mention that the payment is for "1 account".
If your financial institution and account support this method, then please send the payment to dave@dakemi.com
The tax-included amount is $0.00 and the e-transfer's notes should include a reference to the following account ID "0" and mention that the payment is for "1 account".
Deleting this account will destroy all Troop data associated with the account! This includes the badge records (for all Scouts), all logins (for everyone), all events, all inventory, etc.
Once it is deleted, no-one in the Troop will be able to sign in to this account!
The only reason you would want to delete your Troop's account is because it was created in error (i.e., an unneeded duplicate) or your Troop has decided not to use ScoutsTracker and you want to destroy all data associated with your trial.
You must enter your email and password to identify yourself in order to continue.
Having an account means you can store all of your badge and event records on a secure, backed-up server that is accessible from any computer. There are two account types to suit your needs.
| Personal | Troop | |
|---|---|---|
| Max. Number of Scouts | 2 | 45 |
| Max. Number of Logins | 1 | unlimited |
| Bulk Updates | – | |
| Troop Reports E.g., Ready to Test, Ready to Award, Planning, Attendance | – | |
| Event Enhancements E.g., Calendar, Leaders' notes, Signups and Payment Tracking | – | |
| Email E.g., Pick recipients based on sign ups and/or payment, Archived, Configurable Privacy | – | |
| Collaboration E.g., See multiple Sections' schedules on your calendar, import/share events between Sections | – | |
| Inventory Management | – | |
| Badge Customization | – | |
| Advanced Configuration Options | – | |
| Full-Featured, No-Risk Trial | – | 60 days |
| Cost | free | $39.95 (or less) |
Enter a new password for your Login, then click the "Save" button.
Enter a new password for your Login, then click "« My login", above. Once you are finished making changes to your Login, click "Save".
Enter a new security PIN for your Login, then click the "Save" button.
Enter a new security PIN for your Login, then click "« My login", above. Once you are finished making changes to your Login, click "Save".
Enter the email address you use to sign in, and click the "Send Reset Link" button to cause a password reset link to be emailed to that address. You can then choose a new password by clicking on the link in the email.
Finalized? YesNo| Reason | Description | What to Do About It |
|---|---|---|
| hard-bounce | Typically a bad email address (e.g., "joe@example.con"), or an obsolete address (e.g., the person changed jobs or email providers). | Check with the person and get an updated email address. |
| soft-bounce | Typically the person has exceeded their mail quota, or their mail server is not configured correctly. | Ask the person to check their email provider's account settings. |
| opted out | By law, it is not permitted to send emails to addresses that have explicitly opted out. | Instruct the person to go to "Account" | "My login" and change their Opt-In Email Preferences to re-enable receiving "Troop Emails". |
| spam | The person has flagged PRODUCT_PLAIN emails from you as being spam. | Ask the person to send an email to support@$HOST asking to be removed from the rejection list. The request must come from the email address that is undeliverable. |
| rejected | There was a problem delivering a previous email (e.g., a hard-bounce, or opted out) and subsequent emails won't even be attempted. In the case of soft-bounce rejections, the address will only be rejected for a day or two. In the case of opted out, the rejection is permanent. In most other cases, the rejection lasts one year. | Check the specific reasons listed above. |
| no longer blocked | There was a problem delivering a previous email (e.g., a soft-bounce due to a full Inbox) that no longer applies. | Nothing. It is possible/likely that your next email will be successful. |
Is a featured eventInclude this event in the Personal Journey Cards and the Annual ReportYesNoSECTION_GENERIC accounts can choose to overlay your schedule on top on their own calendar.
But if this event is not really of interest to all Branches, then you can use the checkboxes below to control which Branches will see this event.
You can electronically create and submit an APPLICATION_FORM for this event through PRODUCT_PLAIN.
Similarly, your GC can electronically approve your APPLICATION_FORM_TERSE through PRODUCT_PLAIN.
To start a new APPLICATION_FORM_TERSE, click "New", above. You can also reopen a previously-submitted APPLICATION_FORM_TERSE.
To continue working on your previously-started APPLICATION_FORM_TERSE, click on the "Draft" submission in the list below. Or, you can instead reopen a previously-submitted APPLICATION_FORM_TERSE.
Tip: for Risk Category 1 events, you don't actually need to submit an APPLICATION_FORM_TERSE, although some people like to do so to keep their GC_TERSE fully-informed about all events. On the other hand, if you've been told that you must submit an APPLICATION_FORM_TERSE, you may want to confirm what the event's Risk Category actually should be, as having the correct Risk Category will help ensure you complete the APPLICATION_FORM_TERSE correctly.
Important: this event doesn't yet have a Risk Category. You'll need to select a Risk Category in order complete the APPLICATION_FORM_TERSE correctly.
Tip: PRODUCT_PLAIN will normally flag any Risk Category 2 or 3 event that does not yet have an approved APPLICATION_FORM_TERSE. However, for those situations in which you've manually submitted the required paperwork (e.g., you need to get Council or National approval for a tour permit, or your GC doesn't use PRODUCT_PLAIN), you can stop PRODUCT_PLAIN from complaining that you don't yet have an approved APPLICATION_FORM_TERSE enabling the "The APPLICATION_FORM_TERSE was submitted or approved outside of PRODUCT_PLAIN" setting, below.
To print-off or submit a previously-started APPLICATION_FORM, click on it in the list below. But to start a new APPLICATION_FORM_TERSE, or to reopen a previously-submitted APPLICATION_FORM_TERSE, you'll need to edit this event.
To print-off or submit a previously-started APPLICATION_FORM, click on it in the list below. But to continue working on your previously-started APPLICATION_FORM_TERSE, , or to reopen a previously-submitted APPLICATION_FORM_TERSE, you'll need to edit this event.
This APPLICATION_FORM was never submitted. As this event is now over, it is no longer possible for the SECTION_GENERIC LEADERS_GENERIC to complete and submit this APPLICATION_FORM_TERSE.
This APPLICATION_FORM has not been submitted. Therefore, you cannot approve it, yet. Please contact the SECTION_GENERIC LEADERS_GENERIC and ask them to complete the form and submit it, if this is an APPLICATION_FORM_TERSE you want to approve.
This APPLICATION_FORM was submitted, but as this event is now over, it is no longer possible to approve it.
You can approve this APPLICATION_FORM by clicking on "Approve" in the action menu.
This APPLICATION_FORM has already been approved. If changes need to be made (e.g, perhaps the Risk Category changed) then the SECTION_GENERIC LEADERS_GENERIC will have to re-open it, and then re-submit it.
Complete the form, below, then click "Submit".
The APPLICATION_FORM and any attachments that were flagged as needing to be included in the APPLICATION_FORM_TERSE will then be emailed to your GC. Your GC_TERSE will then be able to electronically approve your APPLICATION_FORM_TERSE.
To submit this APPLICATION_FORM to your GC, click "Submit".
Or, to continue working on this draft, you'll need to to re-edit this event and drill down to this APPLICATION_FORM_TERSE.
If you need to resend this previously-submitted APPLICATION_FORM to a different email address, then click "Resend".
But if you need to make some changes before resending, then you'll need to re-edit this event, drill down to this APPLICATION_FORM_TERSE, and then click "Reopen" to create an editiable copy of this APPLICATION_FORM that you can then resubmit.
Note: because this event has already happened, you can no longer edit or submit this APPLICATION_FORM.
Note: the generated form will comply with Scouts Canada Application version 1.
Electronic submission works by having you digitally sign the application (by providing your PRODUCT_PLAIN email and password).
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Your GC will then automatically be sent (by email) a copy of the Application Form, including all the attachments.
Since this is Risk Category 1 event, no further action by you or your GC is required.
The email that your GC will receive will also contain a button that will allow them to accept your AAF by digitally signing the form (by providing their own ScoutsTracker email and password).
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The approved Application Form will then be forwarded to the National (and possibly Council) office for archiving.
In this Troop account, your Application Form will show as being approved.
Note: Electronic submission only works if your Group has a PRODUCT_PLAIN Commissioner account! If not, unfortunately you'll have to submit them the old-fashioned way (by printing out and then scanning and/or submitting by hand).
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[[https://www.google.com|My Hyperlink]] | → | My hyperlink This is an external link that will open in a new browser tab | ||||||
Come to the [[event:1-0-123-12345abcde|Spring Camp]] When viewing any event, click "Share" to find out its key (e.g., what you'll need in place of "1-0-123-12345abcde") | → | Come to the Spring Camp This is an internal link that will just take you to the event, within the current PRODUCT_PLAIN session | ||||||
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This report lists all the events that require APPLICATION_FORMS.
If you feel there are some events that shouldn't be listed here consider the following options:
You cannot send emails yetYou first need to verify that you own your login's email address.Preview |
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You cannot send emails yetYou first need to verify that you own your login's email address.Preview |
Save and Send |
This page helps identify any problems required to approve APPLICATION_FORMS for your Group.
Note: if you habitually need to approve APPLICATION_FORMS_TERSE for another Group, you'll need to do that from a Commissioner account for that other Group. This account can only approve APPLICATION_FORMS_TERSE for sections that are identified as being in your Group*.
*However, if you temporarily have responsibility for another Group (e.g., in the process of amalgamating or splitting off), and you don't want to maintain a separate Commissioner account for that other Group, then you can approve the other Group's APPLICATION_FORMS_TERSE if you have all those other Sections change their "Public Profile" to indicate that they now belong to your Group (but have them enable "Use custom account name" to hang on to their original Group identity).
Problem: This account currently belongs to an unlisted Group.
Remedy: Go to "Account" | "Public Profile" (or click the button, below) and select the correct Group from the list of Groups (i.e., entering a custom name doesn't count!).
But what if your Group doesn't appear in the list of available Groups? Then contact support@$HOST and explain which Council and Area your Group should belong to.
Problem: This account needs to be the "official" account for for your Group.
Remedy: Go to "Account" | "Public Profile" (or click the button, below) and tick the "This is the official account of this Group" checkbox.
Problem: None of your Leaders are identified as the GC_TERSE.
Remedy: Go to "Account" | "Leaders" (or click the button, below), and click on the Leader who is the GC_TERSE, then click on "Role" and select "GC" from the list of possible roles.
But what if your GC_TERSE isn't on the list of Leaders? Then go to "Account" | "Leaders" (or click the button, below), and click "Add »".
But what if your Group doesn't currently have a GC_TERSE? Then you'll need to get someone like a Group Support Scouter or Council Relationship Manager to fill in. Contact your Council to find the best solution.
Hooray! You are able to approve APPLICATION_FORMS_TERSE!
But what if another Leader should have this responsibility? Then go to "Account" | "Leaders" and change their role to GC.
But what if you should have this responsibility? Then go to "Account" | "Leaders" and change your role to GC.
But what if you should have this responsibility? Then ask one of this account's administrators to change your role to GC
But what if one of the listed Leaders shouldn't have this responsibility? Then go to "Account" | "Leaders" and change their role to something other than GC, or mark that Leader as "Inactive" if they are no longer part of your Group.
You can complete the steps below at different times... e.g., you can update the Scouts who aren't returning at the end of the year, but not add the new Scouts and Leaders until you have all the final registration info.
Generally, this means moving up to Venturers. But additionally, if you have Scouts who have withdrawn from the Program, you can change their status to "Inactive - Withdrawn".
Generally, this means incrementing everyone's "year in program", resetting their roles and patrols. You can do this in multiple passes if you just want to modify one property at a time, or want to work on small groups of Scouts.
You can either add them manually (e.g., by clicking "Account" | "Scouts" | "Add"), but it's far faster to import the records from MyScouts.
You can do this by going to "Account" | "Scouts" | "Add". Likewise, you can manage your list of Leaders by going to "Account" | "Leaders".
ScoutsTracker enables youth and parent engagement, but only if they sign in. You can instruct new users (and remind existing ones) by going to "Account" | "Logins" | "Welcome Messages".
Each time you create a new meeting, ScoutsTracker will try to auto-increment the meeting number used by the most recent meeting, if your meeting naming scheme includes a number (e.g., "Mtg #1 - Welcome Back" or "1. Welcome Back", or "2017/16-1: Welcome Back"). So if you want to use numbered meeting names, then you'll want to create a first meeting with the number "1" in the name. This is also a good time to set your default location and time.
If you click on an empty meeting night on the calendar, it'll create a blank (auto-numbered) meeting for you. So with 30 or so clicks, you'll have a framework for your entire year's Program. You can do this now, or bit-by-bit throughout the year as you work on the plan with the Scouts.
If you always run a "Fall Camp", or have an "End-of-Year party", etc., you can view last year's event and then click on "Duplicate" to quickly add it to the (approximate) same time this year.
You can mark any outstanding payment balances as 'paid in full' (or 'refunded in full' if a refund was owed), and start the year with a clean slate.
You can complete the steps below at different times... e.g., you can Link Up the senior Scouts now, and then later come back here and do a Move Up during the summer.
Generally, this means conducting the personal progression reviews, using Journey Cards. The Scouts will then be progress to the next level or be ready to move up to Venturers.
You'll need the Venturers' Section Key to do this, if you're not already collaborating with them. Talk to one of the Venturers' Leaders to get their Section Key. You can do this first as a Link Up (which leaves the Scouts active in your Troop) if they will be participating in your summer events, and then later as a final Move Up (which marks them as "Inactive - Moved Up"). The final "Move Up" can be left as a task for the start of the next Scouting year.
If you have Scouts who are withdrawing from Scouting, you can change their status to "Inactive - Withdrawn".
After you've done the Personal Journey review, you'll want update the Scouts' Progression by going to "Home" | "Personal Progression" and drilling down on each Progression Level and clicking the "In Bulk" button to update the appropriate Scouts.
The section below you needs your Section Key in order to Move/Link Up their senior youth to your Troop. Your Section Key is: .
You can mark any outstanding payment balances as 'paid in full' (or 'refunded in full' if a refund was owed). However, if you have any summer events planned, you can defer this task until the start of the next year.
Importing from MyScouts allows you to quickly enter basic information for both Scouts and Leaders. You can import from MyScouts multiple times without fear of creating duplicate entries. Note however, that you will get duplicates created for any Scout or Leader form who you haven't specified a MyScouts member number.
You can also import data from your own spreadsheet, as long as your spreadsheet follows this format.
You can import data from your own spreadsheet, as long as your spreadsheet follows this format.
You can import data from your own spreadsheet, as long as your spreadsheet follows this format.
| Patrols | Expedition Teams | |
| What is their purpose? | The primary means of dividing up the Scouts in your Troop | A way to create special-purpose groups of members of your Troop |
| Which members can belong to them? | Scouts only | Scouts, Leaders and Non-Members |
| How many can a member can belong to? | Only one, at a time | Multiple |
| How long will you need them, typically? | The whole year | Just temporarily (e.g., created for a single camp or project, and then deleted afterwards) |
| How do they impact lists? | Can be used to group the Scouts and/or filter the members in most lists | Can be used to filter the members in most lists |
| Where to add/modify/remove? | "Account" | "Scouts" | "Manage list of Patrols" | "Account" | "Scouts" | "Manage list of Expedition Teams" |
You cannot send emails yetYou first need to verify that you own your login's email address.
This inventory item is shared by your Group. As such, any changes you make here will be visible to all the accounts using this shared this inventory item. The projected inventory for this item falls below the preferred minimum level.| Current | ||
| - Demand | 0 | This reflects only the demand by this account. Other accounts may also have demand for this item. |
| Projected | 0 |
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A "master" login is one that can access any account that is in your Grouphas redeemed your licence's activation code.
Furthermore, the "master" login cannot be deleted by section account administrators, making it a reliable way to re-establish account administrators after a significant leadership turnover in a section.
Setting the "master" login will also apply to accounts that previously redeemed your licence's activation code, and will automatically set them up to collaborate with this account. The "master" login will also become the only login capable of changing each licenced account's "Public Profile" (e.g., setting the Area & Group).
Consequently, all emails sent out by ScoutsTracker will now originate from a send-only email $HOST address, but the email will include a REPLY-TO field that will make sure that when any recipient clicks "Reply" to your message, the response will go back to your email address.
E.g., in your case, an email that you send out will come from " <>", but when the recipient clicks "Reply" their message will go to "".
You can change your Troop's send-only email address below, if you want, but it's a good idea to include your Group name and your Branch, to help distinguish your emails from the other sections in your Group.
NOTE: you can't actually read any emails sent to ... but the REPLY-TO field means that recipients' replies to your emails will go back to you.
This SECTION_GENERICSign In |
* = customized completion logic
Select a requirement to customize its completion logic (* = customized).
For most applications, you only need to click the "Quick Add" button below.
For other applications you may need to copy the provided URL, as per your calendar's instructions.
You can upload an image of the crest that will be handed out to Scout participants at this event.
Giving Credit
Uploading an image will automatically create an earnable crest under "Home" | "Other" | "Event Crests". This crest will have a single requirement that is automatically satisfied when a Scout is marked as having attended the event.
I.e., all you have to do is mark the youth as having attended the event, and this crest will be ready to award!
Managing Inventory
You can set the initial inventory for this crest by going to "Account" | "Inventory". As you award the crest to Scouts (e.g., via "Reports" | "Ready to Award") the inventory will be reduced, just like any other badge.
Note: all events that upload the same crest will share the same inventory item. This means that multiple shifts of an event (e.g., Apple Day) can all update the same inventory.
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A new merged LeaderScout will be created by using the information from each of the two current Leaders'Scouts' records. When only one LeaderScout has records of a particular type, it is a simple matter of copying the information from whichever LeaderScout has the records. In the case of this merger, both LeadersScouts have records of the following types, and so the listed strategies will be used.
Note that merging of records is inherently complicated, and that sometimes the correct solution can be open to interpretation. As such, it is strongly recommended you print off the Scouts' Record Sheets before proceeding with the merging.
| Real First Name |
| Real Last Name |
| Scouting Name |
| EXTERNAL_ID |
| Patrol |
| Role |
| Other Roles |
| Home ScoutsTracker ID |
| Year in Program |
| Uniform |
| Only New Program? |
| Joined the Troop |
| Joined Scouting |
| Birthday |
| Prepaid Dues? |
| Photo Consent? |
| Notes |
| Non-Participant? |
| Is Excluded from Emails? |
| Login |
| Other 'Bcc' Emails |
| Contact Permitted? |
| Allergies |
| Dietary Restrictions |
| Health Notes |
And if you clear the browsers' cache, your selection will revert to the default.
| I am a Scout (or parent) | |
| I am a Leader |
| I want to check the Troop calendar (e.g., to signup for an upcoming event) and/or see what my Leaders have recorded about my badges. | |
| My Troop doesn't use ScoutsTracker! So I want to record my own badges and events, all by myself. No one but me—not even my Troop Leaders—will ever be able to see what I record. |
| I want to check our existing Troop calendar and/or see what we've already recorded about the Scouts' progression. | |
| My Troop doesn't use ScoutsTracker, yet, so I want to create a blank account for my Troop and start recording badges and events. | |
| I just want to try out ScoutsTracker, to see if it's right for my Troop. |
Is this Leader also a Youth member in another account?
If so, then you can enter their "ScoutsTracker ID" from the other account, and all subsequent events that this Leader attends (as part of this account) will also result in a Personal copy of the event being created in their Home account. The Youth can then be given credit for their participation in their Home account.
Is this Scout also a Youth member in another account?
Is the other account the primary place to record their Program progression (e.g., badges)? Note: a Youth can belong to multiple accounts, but only one of them is considered their "Home" account.
If so, then you can enter their "ScoutsTracker ID" from the other account, and all subsequent events that this Scout attends (as part of this account) will also result in a Personal copy of the event being created in their Home account. The Youth can then be given credit for their participation in their Home account.
This Youth is not active in the other account. Perhaps they moved up to the next section?For safety-related qualifications, is a serious violation of Organization policy to falsely or misleadingly claim qualifications.
For audit purposes, you will be listed as the person who approved this qualification.
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Note: if the Time Zone and/or Daylight Savings setting are not correct, then the times for the events in your schedule will likely appear to be wrong (e.g., an event that actually starts at 8:00 could appear to start at 9:00). Furthermore, any events that you add to the schedule will likely show the wrong times, for everyone else.
ScoutsTracker just uses your computer's date and time settings, so to set them up correctly, follow these instructions.
| Risk Assessment: Initial Self-Assessment Screening Questions | |||
| 1. | Are you experiencing symptoms* of COVID-19? | YES | NO |
| 2. | Have you, or anyone in your household, returned from travel outside of Canada within the last 14 days?*** | YES | NO |
| 3. | Have you or any household members had unshielded** contact with someone who is ill with a cough and/or fever? | YES | NO |
| 4. | Have you or anyone in your household had unshielded contact in the last 14 days with someone who is being investigated or confirmed to be a case of COVID-19? | YES | NO |
* It is understood that some allergies or pre-existing conditions may express similar symptoms to COVID-19. If in doubt consult a medical professional. Please discuss participation with your Section Contact Scouter or Group Commissioner before attending Scouting. If in doubt, don't Scout!
** "Unshielded" means close contact (with two metres) without the use of appropriate personal protective equipment (PPE).
*** Please use current Rotational Worker protocols if applicable and consider staying home if a Rotational Worker in your home has not yet tested negative.
If you have answered "YES" to any of the above questions, please DO NOT attend the Scouting activity at this time. You should stay home and determine whether you need to be tested for COVID-19.
If you have answered "NO" to all the above questions, you may participate in the Scouting activity.
Are there other administrators who can help?_Ask the other account administratorsThen, if that doesn't fix your problem, then go ahead and contact support, but
If you are uncertain about which pandemic stages you should be applying, please consult this map.
Note: Groups flagged with an icon have overridden their nominal pandemic stage. Hover over the icon to find out more details.
Your Council/Area nominal pandemic stage is 1.
If you are in a pandemic "hot spot" or "safe zone", you can override that nominal stage for your Group by selecting a different value below.
To find out if you are in a pandemic "hot spot" or "safe zone", please consult this map.
Did you just come back from a great camp, or participate in a fun event? Why not thank the dedicated people who made it happen!
Click the "badge" below to fill in a Scouts Canada form (Hint: you'll need the following information about your Troop).
| Your Group: | |
| Your Area: | |
| Your Council: |
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