Members (youth and Scouter) can now have (expiring) qualifications.
There is a default set of qualifications provided, but you can go to “Account” | “Advanced” | “Manage list of qualifications” if you need to add to the list of available qualifications. If you modify a standard report (e.g., SFA, SG) yo u can always revert it back to the default definition at a later date.
Standard qualifications all have a progression, so that it is understood that WFA is higher than SFA which is higher than EFA, etc. This also applies to the standard swimming qualifications.
Qualifications all have a default term (e.g., 2 years, 3 years, or “never expiring”), and can be grouped into categories.
When granting a qualification to a member, it is initialized to the default term (e.g., 2 years), but you can change that to be any exact expiry date. You can also record notes about that member's qualification (e.g., which course they took, or whether it contained extra material, etc.)
Member's qualifications are highlighted with a red alert icon when they are within 60 days of expiring, or are already expired.
Qualifications are copied as the member is transferred to or moves up a different account.
There is a new “Member Qualifications” report under “Reports”. This shows all members and all possible qualifications (including your section's customized ones), and the number of days until the qualification expires. Clicking on any c ell in this report will let you quickly grant a specific qualification to a specific member.
Events now have a “Safety Qualifications” item (mandatory for all events except “Important Dates”). Clicking on this will let you choose one or more qualifications, and specify the number of participants who must have that level (or higher), based on the SC policies. There are links to the SC policies, but it is the responsibility of the event organizers to ensure that the minimum qualifications are appropriate to the event and comply with SC policies.
If signup is enabled for an event, then the relevant member qualifications are shown in the signup form. In this manner, you can see which members might need to be encouraged to participate to meet your designated minimum safety qualifications requirements. Only the relevant qualifications are shown, so if the event requires first aid, but not swimming, then only the members' First Aid qualifications will be listed. The member qualifications are also included in the printable signup worksheet, so if you bring the signup sheet to camp, you can refer to it and quickly find out who needs to be supervising aquatic activities or who can be called on to do some first aid.
The event's minimum qualifications are deemed to be satisfied when a sufficient number of participants with the designated qualification (or higher) have signed up as “YES” or “MAYBE”.
Viewing an event shows the event's minimum qualifications, and additionally shows any qualification shortfall. E.g., if the event requires both AWFA and BC, but you only have one participant signed up with AWFA, then it will show a red alert icon beside an indication that you still need 1 more participant with this qualification.
In the calendar, upcoming events will be highlighted with a red icon if either a) the event does not have any required safety qualifications, or b) the if the event has signup enabled, but does not have required qualifications but does not yet have the participants to satisfy those minimum requirements.
Subscribed events' minimum safety qualifications are set by the event originators.